Job Posting: Special Projects Director


Position: Special Projects Director

Job Description

The Special Projects Director will take the responsibility of all individual commissioned pieces. They will recruit and select performance and studio pieces from student bodies, class projects, and student submissions. They will work closely within the submissions team with the Studio Director, Performance Director, and the Logistics Coordinators in jurying and handling process of artworks. They will maintain a close relationship with the commissioned artist(s) to ensure their work is ongoing, falls in line with the ASO 2018 theme, and will meet required deadlines.



  • Prepare a critical timeline in the first months of the work contract, outlining tasks, events, and deadlines pertaining to the Special Projects Director role;
  • Oversees the management of independent commissioned projects - may include clubs and campus group projects;
  • Assist the Artistic Director in executing and installing ARTSIDEOUT event-specific projects;
  • Liaise with the Studio and Performance programs at all three University of Toronto Campuses, and directly encourage artists to submit works for ARTSIDEOUT;
  • Assist Studio and Performance Directors in attending relevant tri-campus arts events to seek out potential works that align with ARTSIDEOUT’s theme;
  • Assist Studio and Performance Directors in attending class critiques at the UTSC campus to seek out potential works that align with ARTSIDEOUT’s theme;
  • Be in communication with ACM faculty for recommendations of student artists;
  • Maintain a database in coordinating all incoming Special Projects submissions;
  • Work alongside the submissions team (Directors and Coordinators of Performance, Studio, Logistics) in jurying submissions for acceptance into ARTSIDEOUT;
  • Take responsibility for maintaining regular communication with commissioned artists; responsibility includes frequently checking and responding to the submissions email, and forwarding relevant emails to appropriate departments;
  • Build relationships with the commissioned artists, to ensure their submissions arrive on scheduled dates and meet deadlines
  • Develop written agreements and reports on all partnerships;
  • Act as curator in making decisions on the placement of commissioned works, ensuring viewer perception and delivery of ARTSIDEOUT 2018’s theme;
  • Work with the Logistics Coordinator to determine feasibility, space allocation, installation requirements of the projects, and to  follow installation guidelines aligned with the protocols set by facilities management and health & safety;
  • Prepare a kit with list of commissioned works and maps for judging panel and liaise with judges on event day;
  • Work with Studio and Performance Directors to maintain the Special Projects budget, reporting expenses to the Financial Officer;
  • Provide the Marketing team with artist names, artwork titles, and curatorial layout details to ensure the final ARTSIDEOUT program contains the correct information for Special Project submissions;
  • Work with the Marketing team to ensure adequate documentation of all artworks;
  • Attend Executive Team meetings and provide timely reports/updates to the Executive Team regarding Special Projects initiatives and submissions;
  • Deliver a detailed final report outlining quantitative and qualitative data pertaining to your role in ARTSIDEOUT



  • Strong communication and organizational skills are required
  • Time-management abilities and an independent work ethic are important in the success of this role
  • Experience in having a ASO volunteer position is as asset, but not required
  • Experience in event planning and/or organization is an asset, but not required
  • Must be able to work independently, as well as work with others in a team-based setting
  • Demonstrated strong interest/eagerness to work with people from various walks of life, and learn about Scarborough’s rich and diverse arts and culture scene


Working Conditions

  • Work contract: February 2018 to end of October 2018
  • February to August will consist of monthly team meetings and socials; September will consist of weekly meetings up to the day of ARTSIDEOUT; Additional meetings with other departments and Artistic Director
  • Expected to attend executive workshops including, but not limited to: Financial Literacy, Intro to Google Accounts, Anti-Oppression Workshops
  • Expected to attend at least 3 Outreach events throughout the year
  • Work-from-home with hours between 4-5 hours/week
  • Availability during summer months is highly important
  • Flexible availability during September to the day of the festival is mandatory


If interested in this position, please email with the subject title “ASO2018 App - Special Projects Director - YOURLASTNAME” and the following documents attached:

ARTSIDEOUT is committed to achieving representation of equity seeking groups on its executive team by ensuring that members of said communities have unbiased access to employment. If you require an alternate way to complete this application, please notify Mauriene Tolentino, General Manager at

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