Job Posting: Volunteer Director


Position: Volunteer Director

Job Description

ARTSIDEOUT depends on large numbers of volunteers every year - not only are our volunteers important human resources in operating the event, they are also advocators of ARTSIDEOUT. The Volunteer Director will work closely with the Volunteer Coordinator, Artistic Director, and various departments within ARTSIDEOUT in overseeing and scheduling each volunteer, providing the required resources, and planning workshops and activities to help them successfully perform their designated responsibilities with enthusiasm throughout ASO 2018 programming.



  • Work closely with the Volunteer Coordinator and Outreach team to recruit and operate volunteers who are interested in participating in the projects/events in the months leading up to, and including the ARTSIDEOUT 2018 festival;
  • Determine the number of volunteers and required training necessary for all ASO programming by being in open and constant communication across the Artistic team;
  • Coordinate Volunteer Orientations and Volunteer Workshops/Trainings; booking rooms for such activities, preparing and creating informative presentations and resources
  • Create and distribute volunteer forms (Agreement, Parental Consent, Photo Release, etc.);
  • Be the first point of contact for volunteers, have readily open communication with volunteers, and also being able to provide accessible resources if necessary;
  • Prepare a critical timeline in the first months of the work contract, outlining tasks, events, and deadlines pertaining to the Volunteer Director role;
  • Send out emails to volunteers with upcoming opportunities and updates on ASO 2018 programming in the months leading up to the festival;
  • Provide volunteers with signed record of hours worked if requested;
  • Prepare a volunteer thank-you speech to be delivered with the Volunteer Coordinator at After Dark 2018;
  • Develop and maintain the volunteer budget, reporting expenses to the Financial Officer;
  • Attend Executive Team meetings and provide timely reports/updates to the Executive Team regarding volunteer activities;
  • Deliver a detailed final report outlining quantitative and qualitative data pertaining to your role in ARTSIDEOUT



  • Strong communication, organizational, and note-taking skills are required
  • Time-management abilities and an independent work ethic are important in the success of this role
  • Previous experience in having a ASO volunteer position is as asset, but not required
  • Experience in event planning and/or organization is an asset, but not required
  • Must be able to work independently, as well as work with others in a team-based setting
  • Demonstrated strong interest/eagerness to work with people from various walks of life, and learn about Scarborough’s rich and diverse arts and culture scene


Working Conditions

  • Work contract: February 2018 to end of October 2018
  • February to August will consist of monthly team meetings and socials; September will consist of weekly meetings up to the day of ARTSIDEOUT; Additional meetings with other departments and Artistic Director
  • Expected to attend executive workshops including, but not limited to: Financial Literacy, Intro to Google Accounts, Anti-Oppression Workshops
  • Expected to attend at least 3 Outreach events throughout the year
  • Work-from-home with hours between 4-5 hours/week
  • Availability during summer months is highly important
  • Flexible availability during September to the day of the festival is mandatory


If interested in this position, please email with the subject title “ASO2018 App - Volunteer Director - YOURLASTNAME” and the following documents attached:

ARTSIDEOUT is committed to achieving representation of equity seeking groups on its executive team by ensuring that members of said communities have unbiased access to employment. If you require an alternate way to complete this application, please notify Mauriene Tolentino, General Manager at

Loading posts...
Sort Gallery